SUBMISSION OF PAPERS TO MEETINGS OF THE WORKING GROUPS
1. Papers must be submitted by email to the Secretariat (webmaster [at] ccamlr [dot] org) by no later than 0900 h on the day which is exactly two weeks prior to the commencement of the meeting, based on Eastern Australia standard time (‘Hobart’ time).
2. Papers should be brief and should target specific agenda items. Each paper must include the Document submission form (
80.17 KB). Only papers accompanied by this form and submitted electronically by the deadline will be considered.
3. If a paper is intended for consideration for publication in CCAMLR Science, this must be indicated on the document submission form.
4. When submitting a paper which has been, or is being, published elsewhere, authors should give details of the paper’s publication in the space provided on the document submission form.
5. The responsibility for any copyright issue related to the submission of published papers to working group meetings rests with the authors (SC-CAMLR-XXIII, paragraph 12.19). Papers that are ‘in press’ at the time of the meeting should be considered as published documents with respect to copyright.
6. With the exception of Secretariat papers dealing with data[1], the submission deadline will apply to all documents submitted to working groups, including SC-CAMLR and CCAMLR working papers and background papers (SC-CAMLR-XXIII, paragraph 12.15).
7. Papers submitted after the deadline, and before the start of the meeting, may be accepted, subject to prior notification, at the discretion of the working group convener concerned and the Chair of the Scientific Committee. This exemption applies only to those papers which would make a significant contribution to the conduct of the meeting and/or would impact on the decision of the Commission.
8. Factual corrections to papers will be accepted at any time. However, if such corrections are made after the deadline, then the author(s) must clearly indicate the changes in the revised paper(s) (e.g. in track-change mode). Papers with any other type of revision will be considered as new submissions and will be subject to the deadline in paragraph 1.
[1] This is considered to relate to data received close to the start of the meeting and to Secretariat tasks specifically identified by the working group convener and/or the working group.